SAMPLE DATA — fictional host, for demonstration only · Sample dataset exercising the Schedule E branch, the §280A personal-use flag, and a received 1099-K with a timing variance. Not a real business.
Every platform you declared, every source with income, and every 1099-K issuer — matched against what the packet actually captured. A declared source with nothing captured, or a form with no income lines, is flagged for you below and in the CPA flags.
| Source | Captured gross | 1099-K gross | Status |
|---|---|---|---|
| RVshare | $24,800.00 | $25,150.00 | Variance — see reconciliation |
| Direct / manual bookings captured as Direct / manual | $3,600.00 | — | No 1099-K on file — see reconciliation |
Bank statement: no statement imported, so deposit matching was not performed. Import a bank/card statement to match payouts against deposits.
This scorecard summarizes evidence already in the packet; it adds no new numbers. Anything short here is also a gap or flag below.
| Check | Status |
|---|---|
| Receipts | 5 of 6 expenses have a receipt on file (83.33%) |
| Mileage | 128 logged business miles · 86 reconstructed miles (owner-confirmed, labeled as such) |
| Asset basis | 1 of 1 asset(s) have a complete basis |
| Day counts | Rental and personal days recorded — business use 85.71% |
Every figure below is one of four kinds — and nothing here is a fifth:
Nothing in this packet is estimated or invented. A figure with no record behind it appears as a gap, not a guess.
| Item | Detail |
|---|---|
| Business | SAMPLE — Happy Cherry Adventures LLC |
| Entity type | Multi-member LLC (partnership taxation) |
| EIN | XX-XXX0000 (sample) |
| Owners | A. Sample — Member (60%) B. Sample — Member (40%) |
| State | WA |
| Platforms | RVshare Direct / manual bookings |
| Assets | 2022 SAMPLE Travel Trailer 24ft |
| Tax year | 2026 |
| Date | Source | Description | Bookings | Gross | Platform fees | Refunds | Adjustments | Paid out | Source of record |
|---|---|---|---|---|---|---|---|---|---|
| 2026-01-01 | RVshare | RVshare payouts for the year (aggregated sample line) | 212 | $24,800.00 | $4,960.00 | $0.00 | $0.00 | $19,840.00 | imported (platform export) |
| 2026-01-01 | Direct / manual | Direct long-stay bookings (aggregated sample line) One early checkout partially refunded. | 4 | $3,600.00 | $0.00 | $150.00 | $0.00 | $3,450.00 | logged |
| Totals by source | Bookings | Gross | Fees | Refunds | Adjustments | Paid out |
|---|---|---|---|---|---|---|
| RVshare | 212 | $24,800.00 | $4,960.00 | $0.00 | $0.00 | $19,840.00 |
| Direct / manual | 4 | $3,600.00 | $0.00 | $150.00 | $0.00 | $3,450.00 |
| All sources | 216 | $28,400.00 | $4,960.00 | $150.00 | $0.00 | $23,290.00 |
How to read this: platforms report gross guest payments on a 1099-K but deposit net payouts. Gross receipts are the income figure; platform fees, refunds, and adjustments are shown separately (fees deductible as commissions/fees) so the tie-out reads gross − fees − refunds + adjustments = paid out.
| Source | Form | Form gross | Booked gross | Variance | Explanation |
|---|---|---|---|---|---|
| RVshare | 1099-K — RVshare | $25,150.00 | $24,800.00 | $350.00 | The form reports MORE than the booked gross. Typical cause: guest payments the platform counts in this tax year that settled to the owner in the next (timing), or transactions missing from the import. Owner to confirm the difference before filing — do not file on the lower number unexplained. Owner's explanation: Timing: the platform counts late-December guest payments in 2026 that settled to the owner in January 2027. |
| Direct / manual | None received | — | $3,600.00 | — | No 1099-K expected from Direct / manual: federal rules require BOTH more than $20,000 in gross payments AND more than 200 bookings — this source is at $3,600.00 across 4 booking(s). The income is still reported in full in this packet; the missing form changes nothing about the tax owed. (Some states set lower thresholds.) |
Payout check: recorded payouts tie exactly to gross − fees − refunds + adjustments.
| Date | Category | Description | Asset | Amount | Receipt | Source of record |
|---|---|---|---|---|---|---|
| 2026-01-15 | Insurance Sch C line 15 · Insurance | Annual rental insurance premium (sample) | 2022 SAMPLE Travel Trailer 24ft | $640.00 | Yes | imported (bank statement) |
| 2026-01-01 | Storage Sch C line 27a · Other — storage | Storage lot, $150/mo × 12 (sample) | 2022 SAMPLE Travel Trailer 24ft | $1,800.00 | Yes | imported (bank statement) |
| 2026-05-11 | Repairs & maintenance Sch C line 21 · Repairs and maintenance | Bearing repack and tire replacement (sample) | 2022 SAMPLE Travel Trailer 24ft | $412.55 | Yes | logged |
| 2026-02-02 | Taxes & licenses Sch C line 23 · Taxes and licenses | Annual registration renewal (sample) | 2022 SAMPLE Travel Trailer 24ft | $96.00 | Yes | imported (bank statement) |
| 2026-06-20 | Cleaning Sch C line 27a · Other — cleaning / turnover | Turnover cleaning, 6 turns (sample) | 2022 SAMPLE Travel Trailer 24ft | $300.00 | No | reconstructed — owner confirmed |
| 2026-03-08 | Supplies Sch C line 22 · Supplies | Restock supplies (sample) | 2022 SAMPLE Travel Trailer 24ft | $128.40 | Yes | logged |
| Category totals | Schedule mapping | Total |
|---|---|---|
| Insurance | Sch C line 15 · Insurance | $640.00 |
| Storage | Sch C line 27a · Other — storage | $1,800.00 |
| Repairs & maintenance | Sch C line 21 · Repairs and maintenance | $412.55 |
| Taxes & licenses | Sch C line 23 · Taxes and licenses | $96.00 |
| Cleaning | Sch C line 27a · Other — cleaning / turnover | $300.00 |
| Supplies | Sch C line 22 · Supplies | $128.40 |
| All expenses | $3,376.95 |
IRS standard mileage rate applied: $0.70/mile. Sample rate.
| Date | Vehicle | Purpose | Miles | Deduction | Source of record |
|---|---|---|---|---|---|
| 2026-02-14 | Personal car | Renter delivery | 86 | $60.20 | logged |
| 2026-05-11 | Personal car | Maintenance | 42 | $29.40 | logged |
| 2026-08-03 | Personal car | Supplies | 86 | $60.20 | reconstructed — owner confirmed |
| 2026-09-19 | Personal car | Personal | 40 | excluded — personal | logged |
Business miles: 214 → $149.80. Personal miles recorded: 40 (excluded above, shown for completeness).
Travel trailer · VIN SAMPLE00000000001 · Source: imported (prior-year depreciation schedule)
| Basis build-up | |
|---|---|
| Purchase price | $18,500.00 |
| Use tax — WA use tax at 9.8%. | $1,813.00 |
| Title / registration fees capitalized | $212.00 |
| Total basis | $20,525.00 |
| Placed in service | 2025-03-01 |
| Depreciation taken in prior years | $6,200.00 |
| Remaining basis | $14,325.00 |
Days: rental days 120 · personal-use days 20 · business use 85.71%
Listed property (§280F): other property used for transportation — see the §280F flag for the CPA.
Depreciation: placed in service in a prior year — continuing schedule per the prior-year return (imported above). Current-year amount is computed on the return, not asserted here.
| Document | Category | Status |
|---|---|---|
| Bill of sale — 2022 SAMPLE trailer | Purchase | on file |
| WA title | Title / registration | on file |
| Insurance declarations page | Insurance | on file |
| Form 1099-K — RVshare | Tax forms | on file |
| Prior-year depreciation schedule (2025 return) | Tax forms | on file |
Every income and expense line grouped by the document it came from. A total that cannot be traced to a document below is not in this packet.
| Source document | Income lines | Income gross | Expense lines | Expense total |
|---|---|---|---|---|
| imported (platform export) | 1 | $24,800.00 | 0 | $0.00 |
| logged | 1 | $3,600.00 | 2 | $540.95 |
| imported (bank statement) | 0 | $0.00 | 3 | $2,536.00 |
| reconstructed — owner confirmed | 0 | $0.00 | 1 | $300.00 |
No import history recorded — these books predate import tracking, or nothing was imported yet.
CloseFleet organizes records; it does not make tax determinations. The items below are surfaced, with the underlying facts, for the CPA of record.
Average stay is 18 nights (> 7 days) and no substantial hotel-style services are provided. That generally lands on Schedule E. Categories in this packet are schedule-neutral and map to Schedule E lines the same way; the determination itself is the CPA's.
Personal use is 20 days; the limit is the greater of 14 days or 10% of 120 rental days = 14 days. The asset may be treated as a residence for the year, capping deductions. Flagged for the CPA — not decided here.
Above the 50% line, so bonus depreciation is not barred on use percentage alone. If business use later drops to 50% or below, recapture can apply — the day counts in this packet are the evidence.
Under IRS Publication 946, chapter 5, this asset is listed property — “other property used for transportation.” It is not a “passenger automobile” (4-wheeled vehicles rated at 6,000 pounds or less), so the passenger-auto dollar caps do not apply, but the listed-property rules do. On these recorded facts the asset meets the more-than-50% qualified business use requirement, so the special (bonus) allowance, section 179, and declining-balance MACRS are not barred on this test alone (the CPA confirms). Adequate records are still required — no depreciation for listed property without records proving business use — and the day counts and mileage log in this packet are that record; keep them as long as recapture can still occur. If business use later drops to 50% or below, the asset moves to straight-line over ADS and excess depreciation is recaptured as ordinary income.
Form reports $25,150.00 vs booked $24,800.00 (variance $350.00). Owner's explanation: "Timing: the platform counts late-December guest payments in 2026 that settled to the owner in January 2027.". CPA to confirm.
Expected items that are missing or incomplete. Each one says why it matters, what evidence answers it, and how the answer changes the packet. Nothing here is assumed — amounts and facts come from the owner. Answering these is the difference between this packet and a shoebox.
Nothing missing against the expected-items model. Nice year.